The General Assembly of the United States Junior Chamber will convene June 28, 2014 at 9:00am in Salon F&G of the BWI Marriott hotel, located at 1743 West Nursery Board, Baltimore MD 21240. All members of the USJC are invited to attend.
To: Board of Directors, United States Junior Chamber
From: Joel Harper, Executive Director
Date: May 22, 2014
Subject: Official Notification of the June 28 General Assembly
The General Assembly of the United States Junior Chamber will convene June 28, 2014 at 9:00am in Salon F&G of the BWI Marriott hotel, located at 1743 West Nursery Board, Baltimore MD 21240. All members of the United States Junior Chamber are invited to attend.
Highlights of the meeting and items of business to be conducted include the following:
·Election of a 2015 National President
·Election of six National Vice Presidents to serve in 2015
·Consideration of several by-law amendment changes. A majority of the Board of Directors approved the proposed language to section 1.6 on May 18, 2014, and to the other by-law sections on March 23, 2014. All recommended section changes are listed below, with new language in red and language to be deleted marked in red with a strike-thru.
oBy-law 1.6 – The principal office of the Corporation shall be located in the United States of America, independent of JCI Headquarters,in a place determined by the Executive Director. Such location must be approved by a two-thirds (2/3) vote of the Board of Directors.
oBy-law 3.3B – Applicants for affiliation as a Local Chapter shall file with the Executive Director of the Corporation, a written application. The application must include, but is not limited to:
1. Name and permanent Chapter mailing address;
2. A complete roster of the applicant’s membership, showing a minimum number of ten (10) Individual Members who are not presently Individual Members of the Corporation, which shall include but not be limited to:
(b) Mailing Address
€ Home and Business Phone Number
(d) Birth Date
(f) Email address
3. A remittance covering the Charter fee of Two Hundred Fifty and No/100 Dollars ($250.00) to the Corporation is owed at the time the charter is granted.
oBy-law5.2 BOARD MEETINGS.
A.The Board of Directors shall meet a minimum of three (3) times a year at such times and places as the President of the Corporation may designate or upon written request of no fewer than twenty-six (26) Members of the Board of Directors, voting and non-voting: said request shall state the time for such meeting and such meeting shall be held at the most convenient place. The first (1st) meeting of the Board of Directors may be held prior to January 1 of their term of office, for the purposes of approving only the budget for the upcoming year and approving appointed officers of the Corporation.
oSECTION 10.3 ASSIGNMENT OF STATES.
The Executive Committee and the newly elected President and Vice-Presidents will meet in executive session for the purpose of making assignments of State Organizations, Developing State Organizations, and National Affiliate Organizations pursuant to the following method:
A. State Organizations, Developing State Organizations and National Affiliate Organizations shall be divided into five descending order categories based on their year-end membership.
B. A Vice-President shall initially be cross-assigned to his or her respective home State Organization, Developing State Organization, or National Affiliate Organization. .
C. Assignments shall be made based on geographic proximity and needs of the state. All Vice-Presidents shall draw a number and shall select in ascending numerical order a State Organization, Developing State Organization, and National Affiliate Organization from each category.
D. After all selections have been made, the President shall make the assignments official and request a motion for approval.
E. Trading of assignments among Vice-Presidents is strictly prohibited.
oSECTION 13.2 LOCAL CHAPTERS.
A. Local Chapter dues shall be Twenty and No/100 Dollars ($20.00) per annum per Individual Member, in addition to the dues assessed by Junior Chamber International. If the Local Chapter qualifies as a Institutional Chapter or Collegiate Chapter, then Local Chapter dues shall be reduced to Fifteen and No/100 ($15.00) per annum per Individual Member. For Collegiate Chapters, there shall be no other fees, administrative, fees, or dues other than Chapter Dues and Junior Chamber International dues as stated herein, except that the State Organization may assess a fee not to exceed Ten and No/100 Dollars ($10.00) per Individual Member.
B. The name and current mailing address and email address, home and business telephone number, birth date and gender of each Individual Member shall be transmitted to the Corporation by the State Organization, or Local Chapter if no State Organization exists, within thirty (30) days after acceptance for membership by said Local Chapter.
C. There shall be no minimum number of members for chapter membership; however, if a chapter has below 20 members as of the last day of November for which it shall be obligated to report membership to this Corporation, as described in Policies section 13.1(B), said chapter shall owe dues for 20 members. Any chapter below 20 members on the last day of November, except newly chartered chapters since August 31 of said year, who does not pay dues to the Corporation for 20 members pursuant to Policies section 13-1(A), will have its members automatically designated as “at large” members of its state organization pursuant to Policies section 3-1(C).
D. Any Local Chapter which has not remitted the dues on its Individual Members in conformity with the Policies and Procedures of the Corporation shall be delinquent, not in good standing, and subject to suspension from all services at the discretion of the State President or Executive Director of the Corporation.
E. Any Local Chapter delinquent for one (1) year shall forfeit its Charter and membership in the Corporation, upon notification by the State President or National Director to the Corporation.
oBYLAWS SECTION 16.1 SPRING AND FALL NATIONAL MEETING LOCATION
A. The Spring national meeting shall be held in such place as may be determined in advance at a regularly called meeting of the Board of Directors from a list of qualified cities submitted by the Executive Committee after proper inspection and in accordance with standards established by the Executive Committee.
B. The Fall national meeting will be the Annual Meeting of the Corporation and the site shall be awarded on the following basis:
1. In 2010, the Fall national meeting shall be held in the following geographic area, Geographical Area E. Beginning in 2011, the Fall National Meeting shall be awarded in the following geographical areas defined below in the following continuous repeated rotation:
(a) Area A – Illinois, Indiana, Kentucky, Michigan, Minnesota, Ohio
(b) Area B – Arkansas, Colorado, Iowa, Kansas, Nebraska, North Dakota, Oklahoma, South Dakota, Wisconsin
(c) Area C – Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, Wyoming
(d) Area D – Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont, West Virginia
(e) Area E – Alabama, Florida, Georgia, Louisiana, Mississippi, Missouri, North Carolina, South Carolina, Tennessee, Texas, Virginia
2. Upon recommendation of two-thirds (2/3) majority vote of the voting members of the Executive Committee, the Board of Directors may, for good cause shown, by a two-thirds (2/3) vote of its members voting (in accordance with Section 5.4) select or change the place of The Fall National Meeting at any time. There shall be no right to damages by any chapter, city or person whatsoever in the event such a change in place is made. All Fall National Meeting bids, selections and contracts shall be made subject to this provision.
oSECTION 16.3 DATE.
(A)The Annual Meeting of the Corporation shall be held annually in September, at which time the Corporation shall hold its Meeting of the Corporation pursuant to this subsection, Elections pursuant to bylaws section 7 and a Board of Directors Meeting. This provision shall take effect January 1, 2015.
Please contact me if you have any questions and I look forward to seeing you in Baltimore.