Commercial Real Estate Investment Escrow Coordinator / Admin Assistant

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Marcus & Millichap
Oak Brook, IL

United States

Job Description

Commercial Real Estate Brokerage Team located in Oakbrook Terrace, IL (Chicago) seeks an Escrow Coordinator/Administrative Assistant possessing the following:  Excellent customer service skills, ability to work effectively with all personalities, positive, professional, can-do attitude to assist a highly successful and driven team. Courteous and approachable, able to keep work confidential, able to keep cool in high pressure situations, accept responsibility for and take pride in work output/product while achieving deadlines.

The successful candidate will perform escrow management and administrative duties for a top commercial brokerage team. He/she will have direct client interaction and must be proficient in written and oral communication.  Additionally, he/she must have an advanced understanding of the real estate transaction process including reading and understanding of documents such as leases and contracts as well as interaction with escrow companies. Typical responsibilities include reading and abstracting real estate documents, creating and managing critical event timing (i.e. Escrow deadlines) and serving as liaison between agent(s), client(s) and third party vendor(s).

Administrative responsibilities include handling phone calls, maintaining calendars, processing mail and emails, managing inquiries, creating and distributing marketing materials (postcards, flyers, broadcast emails, etc.), database management and filing. In addition, he/she will review documents for grammar and punctuation as well as handle confidential personnel information/matters. He/she will assist with creation of proposals, marketing of listings, management of properties under contract as well as escrow management and assistance with closing process.


Minimum four years’ experience in real estate, including review of real estate contracts, advanced administrative/clerical functions, interaction with clients as well as escrow management. College graduate or demonstrated combination of formal education, training, and experience with knowledge, skills and abilities equivalent to those possessed by a college graduate.

Core Competencies

• Experience with Microsoft Word, Excel, Outlook, PowerPoint, Publisher and Adobe Photoshop

• Experience planning, organizing and executing multiple assignments, tasks and projects

• Experience proofreading documents for spelling, punctuation and grammar

• Experience with Salesforce is desirable although not required

• Ability to read and understand real estate documents including contracts and agreements

• Ability to problem solve proactively and desire to think outside the box

• Must demonstrate desire and capability to integrate work across relevant areas, manage transactional risks appropriately, handle information/documents and provide exceptional service to internal and external customers

Job Responsibility: Admin/Executive Assistant

Job Category: Admin/Executive Support

About Marcus & Millichap

Since 1971, Marcus & Millichap Real Estate Investment Services has been the premier provider of investment real estate brokerage services. The foundation of our investment sales is the depth of our local market knowledge. Our 40-year history of maintaining investor relationships in local markets enables us to be the best information source and transaction service provider nationally.In 2013, Marcus & Millichap closed 6,649 investment transactions totaling in excess of $24 billion for private and institutional investors. By closing more transactions annually than any other firm, our 1,200 investment professionals are able to provide clients with an unparalleled perspective on the investment real estate market locally, regionally and nationally. Included in these transactions were shopping centers, office and industrial buildings, apartment properties, single-tenant net-lease properties, hotels/motels, senior housing facilities, manufactured home communities, self-storage and land.

Additional Information

Posted: August 21, 2014

Travel Required: No

Job Responsibility: Admin/Executive Assistant
Job Category: Admin/Executive Support


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