Kivar Goes Live with Document Imaging Software to Accurately Record Time and Attendance

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Kivar Environ, an environmental services organisation contracted by the Puducherry state government in India to implement an Integrated Solid Waste Management Project at Puducherry city, has chosen specialist document imaging software from Advanced Business & Healthcare Solutions India (Advanced).

(PressReleasePoint) - 2 FEBRUARY 2012 – Kivar Environ, an environmental services organisation contracted by the Puducherry state government in India to implement an Integrated Solid Waste Management Project at Puducherry city, has chosen specialist document imaging software from Advanced Business & Healthcare Solutions India (Advanced). The software has already cut the time taken to process attendance from two days to just a few hours.
 
The document imaging software, which went live in October 2011, is being used to accurately record and report on the working hours of the community workers handling waste collection for Kivar.
Kivar had previously been using a mobile-based, manually-intensive application to record the attendance of over a thousand community workers. At the start of each shift, the community workers who were working the shift, would have their attendance recorded, in pencil, on a tick sheet. The data on this tick sheet would then be entered into the attendance tracking system. This proved very time-consuming.
 
Mr Lakshmi Prasad, the Head-IT of Kivar says, “We recognised the need for an attendance system that could automate the collection of data from the attendance sheets, improving both efficiency and accuracy. We were introduced to Advanced and its electronic document imaging solution which uses the latest optical mark recognition technology.”
 
Mr Prasad continues, “Thanks to the Advanced system, we have reduced the time taken to capture attendance information from a couple of days to just a few hours. The capture of attendance data is now almost 100% accurate, and provides a better interface to monitor and track community worker attendance across various zones in Puducherry.”
 
Advanced’s document imaging solution, which uses UK-based Version One’s technology, automatically captures attendance information from the tick sheets. Special attendance sheets with barcodes containing the details pertaining to the shift, sub-zone, the sub-zone supervisor and community workers’ names and IDs are printed daily.  At the end of each shift, these sheets are scanned back at the office where the optical mark recognition (OMR) technology captures the ticks and converts these ticks into attendance data. 
 
The barcode data is automatically read and uploaded to the central server and at the same time, the tick sheets are electronically archived. Daily attendance reports and data for management dashboards are now available in the central repository from where they can be quickly, easily and securely retrieved over the web.
 
Advanced re-seller, WoodApple UnikSolutionz, which is based out of Bangalore, worked closely with Advanced to deliver the solution. WoodApple is currently undertaking portal development that will enable Kivar’s vendors to securely access attendance information over the internet.
 
Kivar is currently looking at rolling-out the document imaging solution to other cities.
 
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Notes to editor
 
About Kivar
Kivar Environ is part of the diversified Kivar Group. Kivar Environ is promoted by Kivar Holdings (www.kivarholdings.com). Kivar Holdings is also the promoter company of Subex Limited, a leading global player in the telecom software products space.
Kivar Group has diversified portfolio plans in the Infrastructure sector. Kivar Environ is the environmental business arm of the group. It operates in two critical areas namely, Solid Waste Management and Water & Wastewater Management.

Kivar Environ specializes in end-to-end solutions through a variety of models like Public Private Partnership (PPP), Build, Own, Operate & Transfer/Maintenance (BOOT/M) and Turnkey contracts.
Kivar Environ is committed to making our world a better place to live in by proactive conservation of water, a precious resource and through effective management of waste. Kivar’s focus is to reduce, reuse and recycle. Kivar Environ actively pursues initiatives and practices that improve our environment.

About Advanced Business & Healthcare Solutions India
Advanced Business & Healthcare Solutions India provides a range of procurement, collaborative and analytic products designed to enable organisations to extend the value and effectiveness of the finance, human resources and payroll departments across the organisation and enable managers in the business to monitor, analyse and continually improve corporate performance. Alongside this, Advanced offers a range of front and back office health specific applications. Advanced Business & Healthcare Solutions India is part of the Advanced Computer Software Group plc
 
Press contact
Liz Ebbrell
Advanced Computer Software Group plc
+44(0)1625 856505
pr@advancedcomputersoftware.com