Powell Dobson streamline its financial information

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Posted on 14 Jul 2014 by Jack Alford in Project News

Powell Dobson Architects invest in Union Square for Project Accounting for a collaborative approach

Powell Dobson is an architectural practice with offices in Cardiff, Swansea and London that views collaborative working as a necessity.  In line with this ethos, the practice has selected Union Square for Project Accounting to streamline the management of its finances, as well as improve fee forecasting and resourcing.  Committed to providing quality service to users in all of its projects, Powell Dobson believe in clear, efficient communication across its practice, something Union Square has proved it can provide.

“We had a clear understanding that we didn’t have enough visibility or control over projects.  This meant we had no overview or summary of project performance.  We wanted to be able to control the input of project information, in order to improve the quality of data output.” Andrew Nixon, Director – Powell Dobson.

Powell Dobson had separate systems for timesheet entry, leave booking, accounting, forecasting and resourcing, all storing separate silos of information. Without effective communication between the systems, time was wasted re-keying data, there was limited control over information, and project visibility was poor.  As a director at Powell Dobson, Andrew Nixon wanted to bring the company up to speed with the technology it was using and so began looking for a project accounting system:

We looked at several systems but we were looking for a modular, integrated system and in this area of expertise, Union Square was head and shoulders above the rest.

With the modular arrangement that Union Square uses, it allows a company to ‘bolt on’ additional modules at a later date if they want to increase its level of functionality.  Andrew was intent on doing away with disparate systems and so initially decided to invest in Project Accounting, with the control and management of projects deemed to be a top priority. But one of the benefits he felt Union Square offered was this ability to choose to expand the system at a later date.  Andrew also discussed some of the other qualities the system offers:

“The system is highly intuitive while also being comprehensive and detailed; the user friendly interface is important when new users begin adopting the system.  We were also impressed with the level of re-investment going into the company. We wanted a provider we knew we could rely on for years to come, and were comforted in the knowledge that a high level of resource is always going into development and support at Union Square.”

Powell Dobson was offered the chance to visit current clients of Union Square to see the system in action.  Along with the knowledge of a 37,000 strong user base that Union Square has under its belt, Andrew was convinced that investing in Union Square was the right decision.  With implementation well underway, Powell Dobson started by introducing timesheets, leave booking and the contact management system to its users, followed by fee forecasting, reporting and invoicing:

“So far the changeover to Union Square has been extraordinarily effortless, we are looking forward to making use of the rest of the Project Accounting system, with a view to exploring the document management functionality in the future.”

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